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Database Conversion

Data Conversion & Transformation Services

High-accuracy converted content down to the character level

Data Conversion Service: The Building Blocks for Digital Content

Database Conversion Icon

DCL prepares digital content for digital distribution. We transform and convert all types of information from all major word processing, typesetting, PDF, and other document formats (as well as paper) into structured formats, including XML, S1000D, DITA, proprietary schemas, and others. The most complex technical documentation typically characterized by elaborate tables, equations, cross-referencing, special characters, footnotes, and specialized imaging requirements. Our database conversion services support most foreign languages, including Latin-based and double-byte characters. 

DCL's proven automated conversion method produces the highest-quality consistently tagged data, while our 24/7 online document tracking system keeps clients informed throughout the entire process. Our extensive US-based project management team and multi-level QA means our clients do not expend internal resources to fix data or content after conversion.

Robust Digitization and Optical Character Recognition (OCR)

Optical character recognition (OCR) is the electronic conversion and identification of scanned images, such as those from paper documents, into searchable, digital text that is readable in a PDF format. DCL’s experts can help you determine if OCR is right for your legacy materials project.

DCL is fully equipped to handle all types of scanning projects including large-scale as well as the many types of paper-based projects that require special or white-glove handling to scan, such as old and rare materials. We are experienced with both destructive and non-destructive materials. 

DCL provides service at any level depending on the accuracy rate you require.

  • Light: OCR without clean-up (accuracy level generally of 95%)

  • Medium: OCR with errors cleanup (accuracy level is around 98-99%)

  • Full: OCR including full proofreading - character-level comparison (99.995% accurate)

  • Automated: Large volume projects can be automated - system picks up and processes the file then delivers the results (99.995% accurate) 

Tools: OCR, Computer Vision, sophisticated algorithms, text analysis, automated QC software

Database conversion management services that include strategic planning, independent quality assurance, automation, and more

Whether your objective is to handle a data conversion project in-house or you know you need outside support, DCL's conversion management services ensure your product runs smoothly. As your full service provider, vendor manager, or support for in-house conversion projects, DCL’s expert team helps determine the correct approach, coordinate internal or outsourced resources, manage resources throughout the project, perform independent QA services pre and/or post conversion, and more. 

DCL ensures your project is completed on-time, on-budget, and within the highest level of accuracy possible.

  • Conversion Planning

  • Feasibility Analysis

  • Content Reuse Analysis

  • Workflow Analysis

  • Project Management

  • Vendor Management

  • Quality Assurance

  • Software Development

  • Full Lifecycle Consulting

  • Project Development and Planning

  • Data Evaluation and Specification

  • Business Case Analysis and Report

  • Format Structuring

  • Vendor Selection

  • Training

  • Automation Options

DCL Conversion Model

DCL Conversion Hub

In order to make the conversion of data process as fast and flexible as possible, DCL developed the Hub-and-Spoke software architecture in which all data is normalized in the DCL Conversion Hub. The DCL Hub is an XML-based superset format that standardizes all files and breaks them down into their key elements. The files are then filtered into their target format.

The DCL Guarantee

DCL is recognized for its outstanding customer service and average data conversion-accuracy rates of 99.9%. Our QA checkpoints ensure the desired level of accuracy is achieved through automated and manual processes.

The DCL Conversion Guarantee

Markup Language Expertise

  • XML

  • HTML


  • MathML

  • S1000D



  • DITA & DITA Specializations

  • DITA Learning & Training

  • DITA for Publishers

  • Bookshelf

I have been very happy over the years with the work done for our company by DCL, but my latest situation just put it over the top for me. The willingness of the staff to redo work based on updated material that they had already processed and to do it so quickly and graciously was beyond expectations. I could not be more pleased!

Markets Served

DCL's OCR services are ideal for all industries that require digitized and structured content created from static, flat files or printed materials.



DCL is proud to play an active role in various industry associations and working groups. Interested in having a DCL content expert serve on your organization?

Contact us!

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